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Electronic Invoices Initiated From The Cash Register – Benefits And Objects Of Implementation

Electronic Invoices Initiated From The Cash Register – Benefits And Objects Of Implementation

Electronic invoices (e-invoices) initiated from cash registers have been widely deployed, not only to improve management efficiency but also to help enterprises optimize sales processes and tax management. This is a superior solution for business establishments with direct-to-consumer business models. Some benefits of applying e-invoices initiated from cash registers can be mentioned as follows:

  1. Be proactive 24/7 in invoicing when there is a sale of goods and services. It will thoroughly handle problems about the delay between the time of payment and the time of invoicing;
  2. Helping Taxpayers to be proactive 24/7 in handling errors arising on the taxpayer's device if the software of e-invoice initiated from a cash register is installed according to the standards of the tax authority;
  3. The seller's digital signature is not required on each invoice; The purchase and sale amounts of goods and services using invoices initiated from the cash register is determined as a payment with sufficient legal invoices and documents when determining tax obligations.
  4. At a sales location, it is possible to set up multiple cash registers according to regulations to issue invoices quickly and conveniently.
  5. At the end of the day, the Taxpayer only has to transfer the used e-invoice data of that day to the tax authority through the service provider where receiving, transmitting and storing electronic data.
  6. The e-invoice initiated from the cash register has an additional information field on ID card/citizen identity card, thus, it helps to protect the rights of consumers when making transactions in goods and services, better meeting the requirements on the use of invoices to participate in the Lucky Invoice Program issued by the General Department of Taxation.
    At the same time, enterprises and business households have been upgraded in value, promoted their image in an official way, and attracted more customers.
  7. Consumers can look up the information of the e-invoices initiated from the cash register on the website hoadondientu.gdt.gov.vn, or the e-invoice lookup apps installed on the mobile phone; recognize the seller's risks thanks to the risk warning function on the invoicing of the seller who is subject to discontinuing the use of the e-invoice.

The implementation of e-invoice solutions initiated from cash registers has better met the use of e-invoices of specific activities having a regular and continuous operation time, the value of each invoice is not much but the frequency of issuing large invoices such as: commercial centers; supermarkets; retail of consumer goods; dining; restaurants; hotels; retail of pharmaceuticals; entertainment services and other services...

In addition to the target groups which have been implemented since the first stage, under the direction of the Prime Minister and the Ministry of Finance, the General Department of Taxation continues to expand the target groups to business establishments of gold, silver, precious stones; retailing petroleum and road tolls, golf courses, cable cars...

Expanding the objects of implementing e-invoices initiated from cash registers

In August 2024, Ho Chi Minh City Tax Department reviewed, made statistics and evaluated the tax administration of business establishments which selling tourist tickets, entertainment activities... and adjusted the list of taxpayers subject to the implemented group of e-invoices initiated from cash registers in accordance with the reality.

Accordingly, organizations, enterprises and business households which are subject to the implemented group of e-invoices initiated from cash registers should actively contact with organizations providing e-invoice solutions, and at the same time prepare for information technology infrastructure to convert or register the use of e-invoices initiated from cash registers. For units who have registered to apply e-invoices initiated from cash registers but not yet used, they must use e-invoices initiated from cash registers as prescribed.

Promoting inspection, examination, supervision and sanctioning

Ho Chi Minh City Tax Department issued Plan 25 on June 18th on strengthening the implementation of e-invoices initiated from cash registers in Ho Chi Minh City in 2024 with the goal of completing the set targets and inspecting and handling violations that business establishments do not issue invoices to buyers in accordance with the law, focusing on business establishments subject to implementing e-invoices initiated from cash registers.

The Tax Department said that it is necessary to promote propaganda on the objects of implementation and on the benefits of using e-invoices initiated from cash registers in meeting the requirements of frequent, continuous and 24/7 invoicing, creating favorable conditions for buyers to take e-invoices conveniently to participate in the Lucky Invoices Program of General Department of Taxation.

Moreover, it is essential to proactively grasp the difficulties and problems in the application of e-invoices initiated from cash registers from business establishments and mass media, in order to have solutions for timely disassembly and support, ensuring that business establishments, when registered for application, can use e-invoices initiated from cash registers easily and conveniently.

Launching the movement "consumers take invoices when consuming goods and services"

In order to promote the implementation of e-invoices initiated from cash registers, Ho Chi Minh City People's Committee has issued Directive No. 08/CT-UBND dated March 21st, 2024 and the General Department of Taxation has issued Dispatch No. 2637/TCT-DNNCN dated June 19th, 2024 directing the Tax Department to launch the movement of "consumers take invoices when consuming goods and services" to spread the Government's policy guidelines, thereby creating civilized consumption habits which contributing to protecting the interests of consumers.
 
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